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Admissions Policy & Procedure


Admissions Policy

Caversham is a Local Authority Nursery School with extended services for children aged 0-5 years


Once parents/carers have viewed the nursery they can then register/complete a waiting list application form for their child.

Admission criteria for funded 2, 3 and 4 year olds

We will be offering the hours over 38 weeks of the year and not stretched over the year.

Children will be admitted the term after their 2nd/3rd birthday and places will be offered as available in date of birth order as follows;

  1. Children currently attending the setting
  2. Children within catchment, living north of the Thames and within the county boundary
  3. Children transferring from another LA nursery
  4. All other children

Admission criteria for 30 hours funded children

We will be offering the hours over 38 weeks term-time and not stretched over the year. Places will be offered in a date of birth order when a space becomes available as follows;

  1. Children already attending the setting for 30 hours or more
  2. Children on an All Year Round contract
  3. Children on a Term Time Only contract
  4. Children attending the setting and wishing to increase their hours
  5. Children not currently using the setting

Admission criteria for non-funded children

Children will be admitted and places offered in date of registration order together with the requested start date.

  1. Children already attending wishing to alter their sessions
  2. Children with siblings already attending the nursery
  3. All other children

Priority Admissions

A Priority Admission will be determined by the admissions and personnel committee of the Governing body.

To assess any priority admission the Governors panel will meet as necessary. All priority cases will be supported by a letter from an appropriate professional, such as a doctor, social services or speech therapist, and the Headteacher may request further information in order that the case be considered fairly at the meeting. Priority places can be allocated to children on educational, medical or social grounds. The Governors panel will consider requests for priority admission to both part and full time places. Further consideration will be given to those described as having Special Needs as defined by the 1981 Education Act. Children living outside the catchment area may be considered for priority admission.

Staff of Caversham and New Bridge Nurseries receive priority admission.

Parents who wish children to receive nursery education have a right to an explanation where an application has been unsuccessful. Most queries will be satisfied by means of an informal discussion with the Headteacher or a written explanation on behalf of the Admissions and Personnel committee. Where formal consideration of an unsuccessful application is requested by parents, a Review Panel from the governing body will only ensure that admissions procedures have been correctly applied.

Admissions Procedure

When a space becomes available in any room children will be offered places either in a date of birth order (funded place) or date of registration order together with the requested start date (non-funded place).

Once a place is offered parents are sent an offer letter/contract which they are asked to sign and return (with a deposit of one weeks fees if non-funded or using extended services) within 5 working days to secure the place.

When this has been received parents are offered a home visit date.

We will require the following documentation prior to a child starting;

  • Original birth certificate to have been seen and a copy on file
  • Proof of address i.e. recent bank statement, utility or council tax bill
    • Permission forms completed
    • Child information and medical information
    • Parent’s names, proof of parental responsibility and contact details
    • Emergency contacts
    • Other relevant Agencies working with the family
    • Signed offer letter/contract agreement
    • Letter from G.P. for any allergies or intolerances (In order that we can make appropriate arrangements with the catering company).

In general, for continuity and smooth transitions, we offer a minimum of three sessions per week. In special circumstances i.e. experiencing financial difficulties, we will allow this to be reduced to two sessions a week (or one full day) as long as the child is well settled and able to cope with this in the opinion of the nursery team.

Minimum period of attendance within the maintained nursery is two terms, unless as a transfer from another L.A. nursery or other exceptional circumstances as agreed by the admissions and personnel committee.

Basic registration details may be shared with other early years settings in the area.

Non-attendance of a funded place

Every effort will be made to contact families on each day of their absence if no contact has been made with us. Funded places for 3 and 4 year olds will be held open for four weeks for un-notified absences and for half a term for notified absences except in exceptional circumstances such as extended hospitalisation. Children returning after this period will then take their place on the waiting list. Non-attendance of a 2 year funded place will be held open for two weeks after which time the place will be offered to the next person on the waiting list.


To be reviewed: August 2019