0118 937 5429
0118 937 5429
To protect the children and all members of both school communities at all times and to give staff and governors clear, unambiguous guidance as to their legal and professional roles, to ensure good practice throughout the school which is understood by everyone.
Caversham and New Bridge Nursery School put the child at the heart of the learning process and provides a safe and secure learning environment. It is committed to developing creative and positive ways for the child’s voice to be heard whilst recognising the responsibility to use, hold and safeguard information received. Sharing information unnecessarily is an erosion of trust. The Nurseries are mindful that they are placed in a position of trust by all stakeholders and there is a general expectation that a professional approach will be used in all matters of confidentiality.
• To provide consistent messages in both Nursery Schools about handling information about children, families or staff once it has been received
• To foster an ethos of trust within both Nursery Schools
• To ensure that staff, governors, parents and children are aware of the Nursery School’s confidentiality, policy and procedures
• To reassure children that their best interests will be maintained
• To ensure that children and parents/carers know that Nursery School staff cannot offer unconditional confidentiality
• To ensure that there is equality of provision and access for all including rigorous monitoring of cultural, gender, sexual orientation and special educational needs
• To ensure that in cases of child protection issues the correct procedure is followed
• To ensure that confidentiality is a whole Nursery School issue and that in all activity’s ground rules are set for the protection of all
• To understand that any external agencies may be bound by a different code of conduct
• To ensure that parents have a right of access to any records the school may hold on their child but not to any other child that they do not have parental responsibility for.
• All information about individual children is private and should only be shared with those staff and governors that have a need to know
• All social services, medical and personal information about a child should be held in a safe and secure place which cannot be accessed by individuals other than the designated officers
• The Nursery Schools continue to actively promote a positive ethos and respect for the individual through ensuring:
• The Executive head teacher and both deputies are designated Safeguarding officers and regularly attend relevant training
• There is clear guidance for the handling of child protection incidents. All staff and governors have regular training on child protection issues
• There is clear guidance for procedures if a member of staff is accused of abuse
• Staff are aware that effective sex and relationship education which brings an understanding of what is and is not acceptable in a relationship, can lead to disclosure of a child protection issue
• Staff and governors are aware of the need to handle all issues about different types of families in a sensitive manner
• Any intolerance about gender, faith, race, culture or sexuality is unacceptable and should follow the Nursery school behaviour policy
• Parents/carers and children need to be aware that the Nursery Schools cannot guarantee total confidentiality and have a duty of care to report child protection issues
• The Nursery School prides itself on good communication with parents and carers and staff are always available to talk to both children and parents and carers about issues that are causing concern. The school encourages children to talk to parents and carers about issues causing them concern and may in some cases support the children to talk to their parents. The school would share with parents any child protection disclosure unless such action puts the child at greater risk before going on to inform the correct authorities
• Photographs of children should not be used without parents and carers permission especially in the press and internet. At no time should the child’s name be used with a photograph so that they can be identified unless previously agreed by parents. The Nursery Schools give clear guidance to parents about the use of cameras and videos during public school events such as pictures of other children must not be posted on Social Networking sites
• No mobile phones are allowed in the rooms where the children are. Staff phones must be stored in lockers in staff room
• Governors need to be mindful that from time to time issues are discussed or brought to their attention about staff and children. All such papers should be marked as confidential and should be copied onto different coloured paper. These confidential papers should be destroyed.
• Governors must observe complete confidentiality when asked to do so by the governing body, especially in relation to matters concerning individual staff, pupils or parents. Although decisions reached at governors’ meetings are normally made public through the minutes or otherwise, the discussions on which decisions are based should be regarded as confidential.
• Governors should exercise the highest degree of prudence when discussion of potentially contentious issues arises outside the governing body.
Data Protection Act
All staff working at the Nursery Schools should have regard for the Data Protection Act and ensure the laws are applied.
Freedom of Information (F.O.I.)
Under the F.O.I. Act certain information may be shared. This is only the case if this does not contravene the Data Protection Act.
Parent and carers contact details
These will be held in the setting and are NOT available for other parents’ information.
Press and Photographs
Positive press coverage is encouraged through articles and television media. Permission is sought from parents/carers with regard to photos being taken of their children, which may be used for advertisement and publications.
Permission is sought from parent/carers for photos to be taken of their child for evidence purposes, with regard to planning the curriculum and for decorative displays with in the Centre.
Children’s records are occasionally taken home by staff members. They will ensure that these are kept confidential and in a secure location.
Caversham and New Bridge Nursery School has a duty of care and responsibility towards children, parents/carers, staff and governors. It also needs to work with a range of outside agencies and share information on a professional basis. The care and safety of the individual is the key issue behind this document.
Monitoring and Evaluation
The policy will be reviewed as part of the schools monitoring cycle.
To be reviewed: September 2021